What Is a Remote Online Notarization Signing?

DISCLAIMER: This blog post should not be construed as legal advice.

Understanding RON Signings in Today’s Legal and Real Estate Transactions

Remote Online Notarization, often referred to as RON, allows documents to be notarized electronically while the signer and notary are in different locations. Instead of appearing in person before a notary, the signer completes the notarization through a secure online audio-video platform.

RON signings have become increasingly common in real estate, estate planning, business, and legal transactions because they offer convenience, flexibility, and efficiency while still maintaining important legal safeguards.

How a RON Signing Works

In a Remote Online Notarization signing, the signer meets with a commissioned online notary through an approved digital platform. The signer’s identity is verified using methods such as credential analysis, knowledge-based authentication, and government-issued identification. Once identity is confirmed, the signer electronically signs the document while the notary witnesses the signing in real time through live video. The notary then applies an electronic seal and completes the notarization according to applicable state law.

Why RON Signings Are Useful

RON signings can be especially helpful for individuals and businesses that need documents signed quickly or when in-person scheduling is difficult. They are often used when parties are in different cities or states, when a signer has mobility or travel limitations, or when a transaction needs to move forward without unnecessary delay.

For law firms, title companies, lenders, and businesses, RON can simplify document execution while still preserving formality and authentication requirements.

Common Documents Signed Through RON

Many legal and transactional documents may be signed through Remote Online Notarization, depending on state law and the nature of the document. Common examples include powers of attorney, affidavits, deeds, real estate closing documents, contracts, business records, and estate planning documents.

However, not every document is appropriate for remote notarization, and some transactions may still require wet signatures, witnesses, or in-person notarization depending on the jurisdiction and the receiving agency or institution.

Legal Considerations

Although RON is widely accepted in many jurisdictions, the rules vary by state. Issues such as notary authorization, acceptable technology platforms, document recording requirements, interstate recognition, and identity verification standards must all be considered. Because of these differences, it is important to confirm that a Remote Online Notarization is legally valid for the specific transaction involved.

Remote Online Notarization has made it easier than ever to complete important legal and business documents without the need for an in-person appointment. When used correctly, RON signings can provide a secure, efficient, and legally recognized alternative to traditional notarization. As with any legal document execution, the key is making sure the signing process complies with applicable law and the requirements of the parties relying on the notarized document.

If you need guidance on whether a document can be signed through Remote Online Notarization, our office can help review the transaction and determine the appropriate signing method based on your legal needs.

If you have questions, please reach out to Curington Law, LLC today. We’re here to help you make informed decisions and achieve your real estate goals.